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Terms & Conditions
For any event where minors (18 years of age or younger) will be a majority of the attending guests, a ratio of 1 adult to every 10 minors must be present. The renting party shall be responsible for the orderly behavior of their guests using the facility and must conform to all Facility Use Policies and Town rules and regulations.
No person shall enter or remain in a Town building or facility unless properly clothed. Street clothes and footwear are required at all times.
Under no circumstances will a group or entity using a room or facility be given a key to access Town Hall. A key may be provided for the Weaverville Community Center at the Public Work’s Director’s or Town Manager’s discretion.
Use of the kitchen in the Community Center will be an additional fee. The Community Center kitchen may not be used unless with the Recreation Coordinator’s explicit permission.
Animals are allowed inside the facility upon approval by the Town Manager, not including large animals such as horses or livestock. Service animals are allowed with proper documentation.
Alcoholic beverages may only be permitted in the Town Hall Community Room and Weaverville Community Center upon approval of the Town Manager. The renting party assumes all responsibilities and liabilities associated with the serving or consumption of alcoholic beverages during their use of the Town’s property and the conduct of the special event. Special Event Insurance is to be purchased through the Renter’s personal insurance policy.
Groups or entities using rooms and facilities will return the rooms and facilities to their pre-event condition. The renting party is responsible for placing all garbage/recycling in the designated receptables outside of the building. The deposit may not be refunded if this rule is violated.
The Town, its officers, agents, and employees shall have the right to enter the facility at all times during the rental event to confirm Renting party’s conformance to this policy. If the Town determines, in its sole judgement, that Renting person has breached a term of this policy, the Town Manager shall have the right to immediately terminate this rental agreement prior to the expiration of its term and prior to the conclusion of the event without any refund to the renting person.
All attending parties must abide by Town parking regulations.
Under no circumstances may a group or entity use the Town’s insignias, including the Town logos, without the express permission of the designated Town staff member for any events at Town facilities.
Failure to conclude the use of a room or facility (defined as more than fifteen minutes beyond the time indicated on the application), may result in the forfeiture of the deposit and additional fees assessed for Police Department enforcement.
The renting party shall immediately report defective equipment or unsafe conditions of any equipment or facilities that may endanger anyone to the Town employee in charge of the facility.
The renting party shall promptly report all accidents or incidents which result in either personal injury or damage to the property of the Town, an employee, or member of the public, regardless of who is responsible for the damage.
The Town Manager reserves the right to deny the use of the rooms and facilities if it is determined that the use is not in the best interest of the Town and public. The Town also reserves the right to evict any group or entity from any room or facility if deemed in the best interest of the Town and public.
The renting party will observe and obey all the Laws of the United States and the State of North Carolina; all applicable ordinances of Buncombe County and the Town of Weaverville; all rules, regulations, and requirements of the Buncombe County Health Department; the Weaverville Police and Fire Departments and other authorities of the Town. The renting party will obtain all licenses and permits required by any public body or contract at their expense.
No items may be taped or otherwise secured to walls, ceilings, or any surfaces. Any decorations placed must be removed and properly disposed after the event. All left decorations will be considered trash. Town furnishings and equipment may not be removed from the facility.
No signage on roadways, street signs, or other public spaces allowed.
Smoking and vaping are prohibited inside the facility, including on the patio. Smoking is allowed outside only in designated smoking areas.
Weapons of any kind are prohibited, including handguns, regardless of whether or not a valid permit exists for such weapon. Exemptions apply for active law enforcement and military.
The following require approval of the Town Manager: (a) charging for admission; (b) selling tickets or taking subscriptions or collections; (c) dances, DJs, bands; (d) selling of merchandise, products, services, etc.
A police officer may be required for an activity when deemed necessary by the Town Manager. Any monetary compensation required for such a service shall be included in a contract between the Police Department and the renting party.
The Town assumes no responsibility for lost, stolen, or damaged personal property.