Town of Weaverville

For any event where minors (18 years of age or younger) will be a majority of the attending guests, a ratio of 1 adult to every 10 minors must be present. The renting party shall be responsible for the orderly behavior of their guests using the facility and must conform to all Facility Use Policies and Town rules and regulations.

All events and potential noise disturbances must end no later than 10:00pm to comply with the Town of Weaverville noise ordinance. Cleanup is permitted until 11:00pm. An extension of this cleanup time must be approved by the Recreation Coordinator.

No person shall enter or remain in a Town building or facility unless properly clothed. Clothing and footwear appropriate to the event are required at all times.

A key may be provided only in the discretion of the Recreational Coordinator, Public Works Director, or Town Manager.

Use of the kitchen in the Community Center will be an additional fee. The Community Center kitchen may not be used unless with the Recreation Coordinator’s explicit permission.

Animals are allowed inside the facility upon approval by the Town Manager, not including large animals such as horses or livestock. Service animals are allowed with proper documentation.

Alcoholic beverages may only be permitted in the Town Hall Community Room and Weaverville Community Center upon approval of the Town Manager. The renting party assumes all responsibilities and liabilities associated with the serving or consumption of alcoholic beverages during their use of the Town’s property and the conduct of the special event. Special Event Insurance is to be purchased through the Renter’s personal insurance policy or Gather Guard, or other similar tenant user liability insurance programoffered by the North Carolina League of Municipalities.

The Town, its officers, agents, and employees shall have the right to enter the facility at all times during the rental event to confirm Renting party’s conformance to this policy. If the Town determines, in its sole judgement, that Renting person has breached a term of this policy, the Town Manager shall have the right to immediately terminate this rental agreement prior to the expiration of its term and prior to the conclusion of the event without any refund to the renting person.

Under no circumstances may a group or entity use the Town’s insignias, including the Town logos, without the express permission of the designated Town staff member for any events at Town facilities.

Failure to conclude the use of a room or facility (defined as more than fifteen minutes beyond the time indicated on the application), may result in the forfeiture of the deposit and additional fees assessed for Police Department enforcement.

The renting party shall immediately report defective equipment or unsafe conditions of any equipment or facilities that may endanger anyone to the Town employee in charge of the facility.

The renting party shall promptly report all accidents or incidents which result in either personal injury or damage to the property of the Town, an employee, or member of the public, regardless of who is responsible for the damage.

The Town Manager reserves the right to deny the use of the rooms and facilities if it is determined that the use is not in the best interest of the Town and public. The Town also reserves the right to evict any group or entity from any room or facility if deemed in the best interest of the Town and public.

The renting party will observe and obey all the Laws of the United States and the State of North Carolina; all applicable ordinances of Buncombe County and the Town of Weaverville; all rules, regulations, and requirements of the Buncombe County Health Department; the Weaverville Police and Fire Departments and other authorities of the Town. The renting party will obtain all licenses and permits required by any public body or contract at their expense.

No items may be taped or otherwise secured to walls, ceilings, or any surfaces. Any decorations placed must be removed and properly disposed after the event. All left decorations will be considered trash. Town furnishings /equipment may not be removed from the facility.

Smoking and vaping are prohibited inside the facility, including on the patio. Smoking is allowed outside only in designated smoking areas.

Fog machines and grills are prohibited from being used on the premises of the Community Center.

Weapons of any kind are prohibited, including guns of any kind and regardless of whether or not a valid permit exists for such weapon. Exemptions apply for active law enforcement and military.

The following require approval of the Town Manager: (a) charging for admission; (b) selling tickets or taking subscriptions or collections;

(c) fundraisers of any kind, (d) selling of merchandise, products, services, etc.

A police officer may be required for an activity when deemed necessary by the Town Manager. Any monetary compensation required for such a service shall be included in a contract between the Police Department and the renting party.

Any modifications to this rental agreement (including rental times or spaces used) must be made 3 business days before rental date, and approved by Town Staff.